- Check and verify the date, time, and venue of your session well ahead of time.
- Please be punctual and arrive at least 5 minutes before the scheduled start of your session.
- Ensure that all presentations for the session in question have been downloaded by the technical assistant on the venue laptop. The technical assistant in the venue can assist with this, as well as with information about the AV system if used.
- Identify the speakers before your session commences to ensure they are all present.
- Please honour the scheduled times and do not move speakers to an earlier presentation slot if there is a no-show presenter.
- Welcome delegates and speakers at the beginning of your session.
- Please make the following announcements:
- Request that all mobile phones be switched off or set to silent mode.
- Give the title of the presentation and the name of the speaker at the start of each presentation.
- State whether the speaker is competing for an MSc or PhD prize.
- Thank all the speakers at the end of the session.
- Allow questions according to time available.
- Report any problems to the session technical assistant.
- Keep a record of absentee speakers and report them to the SAIP registration desk.
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